Finance Administrator

Finance Administrator provides clerical and administrative support by filing systems and information resources, managing records and compliance, maintaining proper documentation, and facilitating meetings with minute taking. This role contributes to assisting general administration as well as other accounting and tax-related tasks within the Function of Corporate Finance & Accounting (FCFA).

• Manage filing systems and information resources to provide quick access to accurate data when required.

• Organizing files, indexing documents, and maintaining databases.

• Maintain proper filing of finance documents, including monthly payments, sales invoices, official receipts, monthly reports, and other finance-related documents.

• Maintain official records and correspondence, including government letters, contracts, and financial documents, in accordance with established procedures and regulatory requirements.

• Ensure the accuracy and completeness of all records and implement measures to protect sensitive information.

• Stay up to date on relevant regulations and compliance requirements related to records management.

• Perform daily bookkeeping activities and prepare Journal Vouchers (JV) in accordance with company procedure.

• Organize and schedule meetings by preparing agendas, distributing meeting materials, coordinating logistics, and assisting in the preparation of presentations and other meeting-related materials as needed.

• Attend meetings and accurately record minutes, capturing key decisions, action items, and discussions.

• Ensure that minutes are distributed promptly to relevant stakeholders.

• Maintain a central repository of meeting minutes and related documents for easy access and reference.

• Provide general administrative support to the finance team and other departments as needed, including preparing reports, creating presentations, and assisting with travel arrangements.

• Act as a point of contact for internal and external inquiries, directing calls and emails to the appropriate personnel and providing helpful information.

• Proactively identify and resolve administrative issues to ensure a seamless and productive work environment.

• Maintain document filing in the Balancika System for monthly payments, sales invoices, official receipts, monthly reports, samples, consignment, and internal usage.

• Process internal usage, sample, and consignment transactions in theBalancika System.

• Process local and overseas inventory and expense payment transactions in the Balancika System.

• Bachelor's degree in business administration, management, or related fields.

• Sophomore year and above of Associate/bachelor's program with relevant administrative experience will be considered.

• Proficiency in both English and Khmer

• 1 year of experience in administrative or related fields.

• Non-experienced individuals are also welcome to apply.

• Microsoft Office applications and office management systems.

• Regulatory literacy

• Administrative management

• Documentation with confidentiality

• Communication skills

• Multitasking and priorities

• Problem-solving

• Team collaboration