HR & Legal Executive

Manage daily HR & Administrative tasks, including recruitment, employee support, company policy compliance and ensuring smooth operations.

1. Human Resources:

• Onboarding & Offboarding: Facilitate new hire orientations, collect necessary paperwork, and manage the exit process including equipment retrieval.
• Employee Records: Maintain accurate and confidential digital and physical employee files according to format and policy of company.
• Payroll: Make attendance report, payroll inputs (e.g., timesheets, overtime, and absences) and assist the accounting team with timely processing.
• Policy & Compliance: Assist in the formulation and implementation of HR policies, ensuring all practices comply with local labor laws, internal policies, and company standards.
• Employee Relations: Serve as the first point of contact for staff queries regarding benefits, leave, and company policies.
• Recruitment: Manage and coordinate the recruitment process as company SOP, including job postings, resume screening, arrange interview scheduling, and onboarding new hires.

2.Administration:

• Ensure that all employees comply with the Company's policies and procedures.
• Work with government authorities and external organizations on matters relating to employees, statutory compliance, and the Company's regulatory and administrative documentation.
• Manage contracts and performance of external vendors/ suppliers.
• Maintain company licenses, permits, legal administrative files, and required documentation.
• Coordinate company meetings, audits, internal events, business travel, and visitor arrangements.
• Monitor, prepare and submit daily schedule and working reports of MSRs.
• Coordinate and support monthly stock count and finalize inventory closure with accountant.
• Performing administrative duties such as filing, data entry, managing correspondence and documents, updating all data on company drive disk regularly.
• Event Coordination: Assist in organizing company meetings, corporate events, and team building activities. Handle all employee inquiries on HR-related matters.
• Maintain and safeguard company assets, ensuring that all files, records, and equipment are properly organized, maintained, and securely stored.
• Maintain and follow disciplines and policies states as per company.
• Perform all other ad hoc tasks assigned by the line manager.