Ensure smooth front office operations and providing administrative and basic HR support to maintain efficient office coordination and employees experience.

Front Office

• Welcome and assist visitors in a professional manner.
• Manage incoming calls, email and general inquiries.
• Ensure the reception area is clean and organized.
• Ensure accurate receiving, checking of invoices/receipts to relevant departments.
• Maintain proper log/record of incoming documents for tracking and follow up.
• Ensure timely submission of documents to Finance or related teams.

Administration

• Manage office supplies and coordinate with vendors.
• Support registration, documentation, filing and report (new vendor list, motorbike list, register phone, parking, fingerprint, lift access card…)
• Support all office and HR related to purchase request, claim/reimbursement/invoice.
• Control office fixed assets and registration with Finance.
• Coordinate travel arrangements, including flight tickets, hotel bookings and car bookings.

HR Support

• Support arranges interview schedule and candidate coordination.
• Assist with internal communications announcement.
• Coordinate employee insurance (health and life insurance) to update new employee and resigned employee. - Arrange expat staff and subcontractor business visa.
• Coordinate and support for staff event arrangement.

Other

• Other projects/tasks may be assigned to Front Office Administrator from time to time depending on business requirements.

• Under or bachelor’s degree in related field.
• 1 year experience related field
• Professional communication and customer service skills
• Good organization and multitasking ability
• Good command of English (spoken & written)
• High level of confidentiality and integrity
• Good coordination
• Proficiency in MS Office and administrative tasks
• Flexible, proactive, and able to support multiple functions