The Personal Assistant to Chairman/Charwoman to provide high-level administrative and personal support. The ideal candidate will be a highly organized, proactive, and detail-oriented individual with excellent communication skills and the ability to manage a wide range of responsibilities. The Personal Assistant will play a critical role in ensuring the Chairman’s daily operations run smoothly, and will be trusted with sensitive and confidential information.

• Calendar and Schedule Management: Organize and manage the Chairman’s calendar, including scheduling meetings, appointments, and events, ensuring optimal time management.
• Communication: Serve as the primary point of contact for internal and external communications, including screening calls, emails, and other correspondence. Respond on behalf of the Chairman when necessary.
• Travel Coordination: Plan and organize all travel arrangements for the Chairman, including flights, hotels, transportation, and itineraries, ensuring all logistics are handled with precision.
• Meeting Preparation: Prepare for meetings, including gathering documents, setting up presentations, and ensuring the Chairman is fully briefed on all relevant information.
• Document Management: Draft, proofread, and manage important documents, reports, and presentations for the Chairman’s review, ensuring accuracy and confidentiality.
• Event Management: Assist with the organization of events, conferences, board meetings, and special occasions, ensuring all logistics are in place and everything runs smoothly.
• Research and Reporting: Conduct research on various topics as needed and provide summaries or reports for the Chairman.
• Confidentiality: Maintain the highest level of discretion and confidentiality when handling sensitive matters, both personal and professional.
• Problem Solving: Anticipate the needs of the Chairman and offer solutions to any obstacles or challenges that arise.
• Personal Assistance: Assist with personal errands and tasks, including household management and family scheduling, as required.
• Liaison Role: Serve as a liaison between the Chairman/Charwoman and senior staff, clients, stakeholders, and business partners, ensuring effective communication. Prepare comprehensive reports summarizing research findings, trends, and recommendations.

• A degree or certification in business administration or a related field is a plus.
• High degree of professionalism, integrity, and discretion in handling confidential information.
• Proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably supporting senior executives.
• Exceptional organizational and multitasking skills, with an ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Strong problem-solving skills with the ability to think critically and handle multiple tasks simultaneously.
• Ability to work independently and take initiative.
• A proactive and can-do attitude with attention to detail.
• Ability to manage a fast-paced and dynamic work environment.
• Previous experience working with a C-suite executive or Chairman is preferred.
• Strong time management and organizational skills.
• Familiarity with project management tools and software.
• Ability to handle high-pressure situations with calm and professionalism.
• Fluency in additional languages (if applicable) can be an advantage.