The HR Services Assistant role will support the effective delivery of internal HR functions across HRINC Group, including recruitment and onboarding, training coordination, HR administration, and employer branding. The role contributes to attracting and developing talent, maintaining accurate employee records, coordinating HR activities, and ensuring a positive employee experience.

Recruitment and Training

• Support internal hiring vacancies in each department under HRINC Groups
• Conduct Screening, Shortlisting, Interviewing and/or Testing, and recommending potential candidates to hiring managers.
• Prepare recruitment documents for the final round interview.
• Assist in building up the pipeline of candidate pools in Recruitment Management System (RMS) on a day-to-day basis.
• Update weekly recruitment report and categorize CVs in each specialized folder properly.
• Assist in facilitating the onboarding training for new hires as scheduled to ensure it is well-planned, dynamic, personal, social, and meaningful.
• Prepare staff training attendance lists for the internal sharing sessions.

HR Administration:

• Collect staff information and prepare file checklist for HR system (ERP).
• Process employment ID card for new internal staff under HRINC Group.
• Prepare internship contracts, letters, and other agreements at assigned level
• Assist in preparing staff attendance record if any unpaid leave deduction for interns and probationary staff
• Update and send monthly report to the relevant team when there is staff movement in/out
• Prepare public holidays as per law and other office announcements as needed
• Prepare posters for monthly staff movement activities (welcome onboard, passing probation or promotion, etc.) on a regular basis if required

Employer Branding:

• Assist in organizing internal presentations, events, career fairs with the HRINC Recruitment Team and participating the booth interviews if required
• Assist in posting job announcements at schools or universities if required
• Engage with junior candidates in employer branding and HR-related activities.
• Other tasks will be assigned by the team in charge.

• Bachelor’s degree in business administration, Management, Human Resources, English Literature, or other related fields
• Minimum 1 year of experience in Recruitment, Talent Acquisitions, or a related field
• Good English proficiency, both written and spoken
• Good interpersonal skills and prefer working with people
• Good computer skills, Microsoft suite and email
• Adaptability and flexibility