The Senior Admin & HR Executive is responsible for managing daily HR operations and office administration functions, including recruitment, payroll coordination, employee relations, office management, company policies/SOPs, and administrative support.

This role plays a key part in recruitment, employee experience, office management, and operational coordination, contributing to overall organizational efficiency and growth.

HR Operation (30%)

• Manage end-to-end recruitment process: sourcing, screening, interview coordination, offer, and onboarding.
• Prepare employment contracts, job descriptions, and HR policies.
• Maintain employee records and HR database.
• Manage onboarding and offboarding procedures.
• Monitor employee attendance, leave records, and overtime.
• Handle employee relations and disciplinary procedures.
• Support performance evaluation and annual appraisal process.
• Ensure compliance with labor laws and company policies.
• Coordinate training programs and employee development

Payroll & Compensation (15%)

• Prepare monthly payroll data (attendance, leave, overtime, allowances).
• Coordinate with Finance for payroll processing.
• Manage employee benefits:
• Social insurance
• Health insurance
• Allowances (transport, fuel, phone, etc.)
• Maintain payroll records and HR reports.
• Support personal income tax (PIT) declarations.

Office Administration & Facility Management (20%)

• Manage office supplies, equipment, and office maintenance.
• Manage office leases, utilities, and service contracts.
• Supervise drivers, office assistants, cleaners, and security staff.
• Organize company events, meetings, and travel arrangements.
• Manage & maintain company assets.
• Maintain office policies and procedures.
• Ensure office operations run smoothly.

Regulatory & compliance support (10%)

• Support documentation for company licenses and permits.
• Assist regulatory work with administrative paperwork and submissions.
• Support warehouse and logistics administrative documentation.
• Maintain document control and company records.
• Coordinate with internal teams and external parties.

Documentation & Compliance (15%)

• Maintain HR records, company documents, licenses, and contracts.
• Ensure compliance with labor laws, company policies, and administrative procedures.
• Support audits and compliance checks when required.
• Ensure company complies with labor law and internal policies.
• Support internal audits and external audits.
• Maintain confidentiality of HR and company information

Reporting & Process Improvment (10%)

• Prepare HR and administrative reports for management.
• Identify inefficiencies and propose improvements to HR and office processes.
• Perform other tasks assigned by management.

• Bachelor’s degree in Human Resources, Business Administration, or related fields
• At least 2-3 years of experience in HR, Administration, or Operations roles
• Good communication and problem-solving skills.
• Experience in handling both HR and office administration is preferred
• Strong organizational and multitasking skills
• Good communication
• Problem-solving and coordination skills
• Proficiency in Microsoft Office
• Office Administration
• Labor Law Compliance