We are seeking a highly organized, proactive, and adaptable Executive Assistant to support the CEO in a dynamic, fast-paced environment. In addition to traditional executive assistant duties, this role includes managing and overseeing business projects, ensuring their successful execution from start to finish. The ideal candidate will have excellent communication skills, attention to detail, and experience in project management.

Executive Assistant Duties:

• Calendar Management: Proactively manage and schedule the CEO’s calendar, prioritizing meetings, travel, and commitments.
• Correspondence Management: Handle incoming and outgoing communications, including emails, phone calls, and meeting requests, on behalf of the CEO.
• Travel Coordination: Plan and organize domestic and international travel arrangements, ensuring all logistics are seamless.
• Meeting Preparation: Prepare agendas, materials, and presentations for meetings, taking minutes and tracking action items during meetings.
• Document Management: Assist with the preparation and review of reports, presentations, and other documents for executive review.
• Office Coordination: Ensure the CEO’s office operates efficiently, including maintaining supplies, managing administrative tasks, and acting as a liaison with other departments.

Business Project Management:

• Project Coordination: Oversee and manage multiple business projects simultaneously, ensuring they are completed on time, within scope, and within budget.
• Stakeholder Communication: Serve as the main point of contact between the CEO, key internal teams, and external stakeholders for ongoing projects.
• Timeline & Budget Management: Develop detailed project timelines, allocate resources, and monitor project expenses to ensure alignment with organizational goals.
• Risk Management: Identify project risks and work with relevant teams to develop mitigation strategies and ensure successful outcomes.
• Reporting: Provide regular updates and reports on project progress, including key milestones, challenges, and deliverables, to the CEO and senior leadership team.
• Process Improvement: Identify opportunities for improving business processes related to project management and the executive’s workflow.

• Education: Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Experience: 3+ years of experience as an Executive Assistant, Project Manager, or similar role in a fast-paced environment.
• Project Management: Proven experience managing and coordinating business projects, with knowledge of project management methodologies (e.g., Agile, Waterfall).
• Communication: Exceptional written and verbal communication skills, with the ability to interact with senior leadership and external stakeholders.
• Organization: Strong organizational and multitasking skills, with the ability to prioritize effectively.
• Tech Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), project management tools (e.g., Asana, Trello, MS Project), and other office software.
• Problem-Solving: Strong critical thinking and problem-solving skills, with the ability to work under pressure and meet tight deadlines.
• Discretion: Ability to handle sensitive and confidential information with discretion.
• Female & Single is preferred, CEO is foreigner