Main Mission:

• The primary mission of the General Expenses Accountant is to manage and control the company's general expense accounts, ensuring accurate recording, reporting, and analysis of expenditures.
• This role involves overseeing the accounting processes for all non-payroll operating expenses, ensuring compliance with company policies and financial regulations, and supporting budgeting and forecasting activities.

Specific Context of the Position:

• The General Expenses Accountant will be a key member of the finance team, directly supervised by the Accountant Supervisor.
• This role requires close collaboration with various departments to track and report expenses, maintain accurate financial records, and contribute to financial planning and cost control initiatives. The context includes working in a dynamic environment with multiple stakeholders and a focus on enhancing the efficiency and transparency of financial processes.

Scope of the Position:

• Human Scope: This role does not have direct reports but requires coordination with various departments, including procurement, operations, and finance.
• Economical Scope:
• Responsible for overseeing and managing a significant portion of the company's operating expenses, with a focus on cost control and financial efficiency.

Main Areas of Job Performance:

• Accuracy and Timeliness: Ensuring all general expenses are recorded accurately and on time.
• Compliance: Adherence to all relevant financial regulations and internal policies.
• Financial Analysis: Providing accurate and insightful analysis of expense data.
• Budget Management: Supporting the budgeting process and monitoring actual expenditures against budgeted amounts.
• Process Efficiency: Implementing process improvements to enhance the efficiency and accuracy of expense management.

Expense Recording and Management:

• Accurately record and classify all general expenses in the financial system, ensuring proper documentation and adherence to company policies.
• Monitor and reconcile accounts payable, including processing invoices, verifying expense reports, and preparing payments.
• Ensure that all expenses are authorized and comply with internal controls and approval processes.
• Reconcile Account code—Accrue, bank, and other accounts payable from the balance sheet.
• Support the finance team on month-end and ad-hoc tasks as required
• Monitor Petty Cash, maintain proper records, and do regular cash count

Financial Reporting and Analysis:

• Prepare monthly, quarterly, and annual financial reports detailing general expenses, variances, and trends.
• Conduct variance analysis to compare actual expenses against budgeted amounts and provide insights on discrepancies.
• Assist in the preparation of financial statements, ensuring that general expenses are accurately reflected.

Budgeting and Forecasting:

• Collaborate with operations and department heads to prepare and monitor budgets for general expenses.
• Provide financial forecasts and projections based on current and historical expense data.
• Identify opportunities for cost savings and efficiency improvements.

Compliance and Audit Support:

• Ensure compliance with local regulations and accounting standards related to expense management.
• Prepare and provide documentation for internal and external audits, ensuring accuracy and completeness.
• Implement and maintain internal controls to safeguard company assets and ensure the integrity of financial records.

Vendor and Contract Management:

• Maintain relationships with key vendors and suppliers, ensuring timely payment and resolving any issues.
• Review and manage contracts related to general expenses, ensuring compliance with terms and conditions.

Process Improvement:

• Identify and implement improvements to expense management processes, systems, and policies.
• Collaborate with IT and other departments to enhance financial systems and reporting tools.
• Stay updated with industry best practices and emerging trends in expense management.

Training and Experiences Required:

• Bachelor’s degree in accounting, Finance, or a related field.
• Minimum of 3-5 years of experience in accounting, preferably with a focus on general expenses or cost accounting.

Technical Knowledge:

• Strong proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite, especially Excel.
• Solid understanding of accounting principles, financial reporting, and local regulatory requirements.
• Familiarity with expense management tools and processes.

Personal and Management Skills

• Excellent analytical skills and attention to detail.
• Strong organizational skills and the ability to manage multiple tasks and deadlines.
• Effective communication and interpersonal skills for collaborating with various departments.
• High level of integrity and ability to handle confidential information.
• Professional English communication abilities