The Executive Assistant will provide high-level administrative and operational support to the Managing Director of a leading agricultural company. The role requires exceptional organizational skills, the ability to manage complex tasks, and a proactive approach to supporting the Managing Director in achieving strategic goals. The ideal candidate will have a strong understanding of the agricultural sector, possess excellent communication skills, and demonstrate professionalism in handling sensitive matters.

• Executive Support: manage the Managing Director’s daily schedule, including organizing and prioritizing meetings, appointments, and calls.
• Prepare and coordinate materials for internal and external meetings, including reports, presentations, and agendas.
• Ensure the Managing Director is well-informed of daily priorities and prepared for upcoming commitments.
• Communication Management: serve as the main point of contact between the Managing Director and internal/external stakeholders, including clients, farmers, suppliers, investors, and government agencies.
• Draft, review, and respond to emails, memos, reports, and other business correspondence on behalf of the Managing Director.
• Ensure effective and clear communication within the leadership team and across the organization.
• Travel and Logistics: plan and coordinate complex travel arrangements, including visits to agricultural sites, meetings with suppliers, and international trade events.
• Prepare detailed travel itineraries and ensure all logistics are seamless.
• Meeting and Event Coordination: schedule and organize board meetings, senior leadership meetings, and industry events.
• Record minutes, prepare follow-up action plans, and track progress.
• Assist with company events, including agricultural expos, community outreach programs, and investor gatherings.
• Project Support: assist the Managing Director with special projects such as new agricultural initiatives, sustainability programs, and business development strategies.
• Research industry trends, regulations, and innovations to support informed decision-making.
• Document Management: organize and maintain confidential files, contracts, and agreements related to operations, partnerships, and industry compliance.
• Compile reports and summaries for leadership reviews, including financial, operational, and market performance data.
• Operational Oversight: collaborate with departmental heads to monitor progress on key initiatives and ensure alignment with the Managing Director’s priorities.
• Proactively identify potential challenges and provide solutions to support smooth operations.
• Stakeholder Relationship Management: liaise with agricultural stakeholders, including farmers, suppliers, distributors, and regulatory authorities.
• Ensure the Managing Director stays updated on key stakeholder concerns and opportunities.
• Qualifications and Skills: education: Bachelor’s degree in Business Administration, Agriculture, or a related field preferred

• Minimum 5+ years of experience as an Executive Assistant or in a similar role, ideally within the agricultural, food production, or supply chain sectors.
• Driver license required.
• Age from 25 to 35 years old.
• Skills: excellent time management and organizational abilities.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, Zoom).
• Familiarity with agricultural terminology, business cycles, and supply chain dynamics is a plus.
• High level of discretion, professionalism, and integrity when handling sensitive information.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong research, analytical, and problem-solving abilities.
• Key Competencies: attention to detail and accuracy.
• Proactive and self-motivated with the ability to anticipate the Managing Director’s needs.
• Strong interpersonal skills to build relationships across all levels of the organization and with external partners.
• Adaptability and flexibility to adjust to evolving priorities and business demands.
• A passion for the agricultural industry and its role in food production, sustainability, and innovation.
• Working Conditions: office-based role with occasional visits to agricultural sites, field operations, and industry events.
• Flexibility for extended hours, including able to travel with management to provinces frequently.