Loading and Inventory Officer

To manage and control daily loading activities and inventory records, ensuring accurate stock information, enough cargo for loading, timely coordination with Logistics and Operations team. This role is responsible for monitoring material movement, maintaining inventory accuracy, coordinating loading schedules and ensuring all loading activities are completed safety and according to agreed loading plans and requirements.

Loading coordination

• Coordinate with the Logistics team regarding loading schedule, container details, and shipping requirements
• Coordinate daily container loading activities according to the approved/agreed loading plan and shipping schedule
• Prepare and verify material/cargo quantities before container loading
• Ensure correct materials are loaded according to customer specification and shipping instruction
• Check that materials are properly secured and loaded to prevent damage or collapse during transportation
• Record actual loading quantities, reconcile them against inventory record, and share with Logistics team including
• Prepare loading pictures according customer requirements and share with Logistics team
• Verify container number, contract number, loading quantities against loading plan
• Coordinate with Operations team to arrange materials and equipment for loading
• Check that materials are ready, properly secured and loaded correctly

Inventory management and control

• Record daily material receipts, issues, transfers in the ERP system or inventory record
• Monitor and maintain accurate inventory records of all incoming, stored, transferred, and outgoing materials
• Ensure physical stock quantities are properly recorded and reconciled with system balance
• Conduct regular physical stock count and investigate inventory discrepancies
• Track inventory movement between receiving, sorting, bundling, storage, and loading areas
• Monitor stock levels by material type, SKU, and warehouse location
• Ensure materials are properly identified, labeled, and stored in designated areas
• Prepare daily and monthly inventory reports for management
• Report any stock discrepancies, missing materials, or unusual inventory movement immediately

Loading documentation and reporting

• Prepare and maintain loading records and related documentation
• Take and maintain loading photos as evidence for each completed container
• Record container number, material types, quantities, weights, and loading completion details
• Provide container weigh information and loading pictures to Logistics team within the agreed loading period
• Ensure loading records are accurate and submitted on time
• Maintain proper filing and documentation for future reference and traceability purpose
• Report any lading delays to Operations Manager and Logistics team immediately

Warehouse coordination and housekeeping

• Monitor material arrangement and stock locations to facilitate efficient loading
• Coordinate with warehouse/operations personnel to ensure materials are properly stored in the designated area and ready for scheduled loading
• Ensure loading areas well organized and free from unnecessary obstruction
• Monitor the availability of loading material, forklifts, and manpower
• Coordinate with relevant teams to avoid delays and minimize unnecessary material movement
• Implement safety procedures during all loading and inventory activities

Education

• Bachelor’s degree in Management, Engineering, Supply Chain or a related field is required.

Language

• Fluency in English and Khmer (written and spoken) to communicate effectively with employees, stakeholders.

Technical Skills

• Strong knowledge of inventory management and stock control
• Good in communication, organizational, and coordination skills
• Knowledge of Logistics arrangement
• Stock reconciliation and reporting
• ERP system and data entry
• Time management and problem-solving
• Good in teamwork
• Able to work under pressure and meet loading deadlines
• Advanced skills in Microsoft Office tools

Professional Experience

• Minimum 2-3 years of experience in warehouse operations, inventory control, and/or container loading
• Understanding container loading procedure and shipment documentation
• Ability to work independently and coordinate with different departments
• Able to work with multi-national environment