1. Recruitment and Candidate Management:

• Prepare and post job announcements through approved recruitment channels.
• Source and screen candidates based on approved job requirements and qualifications.
• Shortlist suitable candidates and conduct initial interviews.
• Arrange and coordinate interviews between candidates, line managers, and management.
• Communicate with candidates by phone, email, or other approved communication channels regarding interviews, recruitment status, and required documentation.
• Conduct reference and employment background checks when required.
• Maintain professional communication with candidates throughout the recruitment process.
• Follow up on pending candidates and ensure recruitment activities are completed within the required timeline.

2. Selection and Hiring:

• Coordinate interview evaluations and collect feedback from relevant interviewers.
• Prepare candidate information and salary proposals for management review and approval.
• Communicate approved employment offers to successful candidates.
• Collect and verify required employment documents before onboarding.
• Prepare employment contracts and other required employment documentation.
• Maintain accurate and confidential recruitment and candidate records.

3. Onboarding and Probation Coordination:

• Coordinate with line managers and relevant departments to prepare for new employees before their first working day.
• Support new employee orientation and onboarding activities.
• Ensure line managers prepare appropriate orientation and probation plans for newly recruited employees.
• Follow up with line managers on the performance and progress of new employees during probation.
• Maintain probation tracking records and follow up on upcoming probation evaluations.
• Coordinate final probation evaluations and required documentation before confirmation or other employment decisions.

4. Recruitment Planning and Reporting:

• Maintain and regularly update vacancy lists, candidate records, and recruitment progress.
• Monitor urgent and priority vacancies and provide regular recruitment updates to the Recruitment Manager.
• Monitor recruitment sources and recommend effective channels for attracting qualified candidates.
• Ensure recruitment documents and recruitment records are properly filed and updated.

5. Recruitment Team Support and Supervision:

• Support and guide recruitment staff in candidate sourcing, screening, interview coordination, and recruitment follow-up.
• Monitor assigned recruitment targets and recruitment progress.
• Review recruitment work to ensure accuracy, professionalism, and timely completion.
• Provide coaching and practical support to junior recruitment staff when required.
• Escalate recruitment challenges, difficult cases, and significant delays to the Recruitment Manager.
• Perform other recruitment-related duties assigned by the Recruitment Manager.

• Have at least Bachelor’s Degree in related field;
• Have at least two year experiences in general administration, recruitment or human resources;
• Experience working with recruitment agencies, universities, or external recruitment partners is an advantage.
• Experienced in working with international school is a plus;
• Fluent in English speaking, reading, and writing;
• Professional appearance;
• Excellent planning, organizational skills, and multitasking;
• High sense of responsibility, result oriented, dynamic;
• Honest and effective time management skills;
• Ability to retain confidential information;
• Fast learner and desire to achieve set goals;