The Senior Accountant & Operation Executive is responsible for managing accounting activities while ensuring smooth daily operations of the company.

This role combines financial control, reporting, and operational coordination, supporting cross-functional teams to ensure compliance, efficiency, and sustainable business operations.

A. Accounting & Financial Management

• Record daily accounting transactions (AP, AR, expenses, bank, journal entries).
• Prepare bank reconciliation and account reconciliations.
• Monitor accounts payable and accounts receivable.
• Prepare payment vouchers and payment schedules.
• Issue sales invoices and receipts.
• Maintain proper accounting documentation and filing.
• Assist in month-end and year-end closing.
• Prepare accounting schedules: Inventory, Prepaid expenses, Accrued expenses, Fixed assets
• Assist in preparing financial reports.
• Support tax filings (VAT, Withholding Tax, Corporate Income Tax).
• Support external audit and tax audit.

B. Inventory control

• Record and monitor stock movement and inventory balances.
• Coordinate with warehouse, distributors for stock receiving and delivery.
• Perform inventory reconciliation and stock count.
• Monitor batch numbers and expiry dates.
• Support product costing and inventory valuation.

C. Sales & Distribution Operations

• Monitor receivables, follow up on outstanding payments, and manage aging reports.
• Process and verify payments to vendors, customer, partners.
• Ensure proper documentation and timely payment cycles.
• Work closely with Sales team on payment terms and debt collection.
• Prepare sales orders and delivery documents.
• Issue sales invoices to distributors, hospitals, pharmacies.
• Coordinate shipment and delivery schedules.
• Monitor customer orders and deliveries.
• Maintain sales and distribution records.

D. Operation & Administration

• Manage office supplies, equipment, and office maintenance.
• Manage end-to-end recruitment process.
• Maintain employee records and HR database.
• Manage onboarding and offboarding procedures.
• Monitor employee attendance, leave records, and overtime.
• Handle employee relations and disciplinary procedures.
• Support performance evaluation and annual appraisal process.
• Ensure compliance with labor laws and company policies
• Supervise drivers, office assistants, cleaners.
• Organize company events, meetings, and travel arrangements.
• Manage & maintain company assets.
• Maintain office policies and procedures and ensure office operations run smoothly.

E. Regulatory & compliance

• Support documentation for company licenses and permits.
• Assist regulatory work with administrative paperwork and submissions.
• Support warehouse and logistics administrative documentation.
• Maintain document control and company records.
• Coordinate with internal teams and external parties.

F. Reporting & Process Improvement

• Coordinate with customers/ distributors for regulatory compliance, registration and shipment of products.
• Maintain proper documentation, contracts, and records.
• Perform other tasks assigned by management.

• Strong analytical and numerical skills
• Attention to detail and accuracy
• Proficiency in Excel and accounting systems
• 3–5 years experience in accounting and operations
• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Experience in pharmaceutical or healthcare companies is a plus
• Knowledge of inventory accounting and logistics operations.
• Familiar with accounting software / ERP systems
• Good health
• Responsible, careful, and high integrity
• Proactive and problem-solving mindset
• Willing to take ownership and support multiple functions