Warehouse Manager

The Warehouse Manager leads and manages all yard operations, from receiving raw materials to loading finished bundles for dispatch. The role makes sure materials are received, checked, processed and shipped accurately, safely, on time and at controlled cost, and that every stock movement is properly recorded.

Raw receiving

• Plan and supervise the receiving of all incoming raw materials
• Check each delivery against purchase orders, supplier documents and weighbridge/count records
• Report shortages, excess, damage or discrepancies to Sourcing and Accounts promptly
• Make sure receiving documents (goods received notes) are complete and signed

Quality checking

• Set up and follow quality inspection and grading procedures
• Make sure materials meet agreed specifications before they are accepted and bundled
• Separate, label and report rejected or downgraded materials
• Keep quality inspection records and share quality issues with Sourcing and Management

Maintenance

• Prepare and follow a preventive maintenance schedule for machines, equipment, vehicles and the yard
• Arrange repairs quickly to reduce downtime
• Control spare parts, tools and maintenance costs within budget
• Keep maintenance logs and equipment records up to date

Bundling

• Plan daily bundling work based on stock, orders and shipment schedules
• Make sure bundles meet size, weight, labelling and packing standards
• Monitor output and productivity and reduce waste

Loading and loading arrangement

• Plan each shipment's loading: container/truck allocation, loading sequence, labour and equipment
• Coordinate loading dates and transport arrival with the logistics department
• Supervise loading to make sure quantity, weight and bundle counts match shipping documents
• Make sure loading photos, tally sheets and loading reports are completed for every shipment

Inventory movement records

• Make sure all stock in, stock out and internal transfers are recorded accurately and on time
• Carry out regular stock counts and reconcile physical stock with records
• Investigate and report stock differences, losses or damage
• Provide daily/weekly inventory and movement reports to Management and Accounts

ERP System Management

• Utilize the Odoo ERP system to monitor inventory receiving and issuing
• Ensure the system’s workflows are functioning properly and identify areas for improvement.
• Train team members on the effective use of the ERP system (if applicable).
• Maintain ERP date up to date regarding to operation matters

Coordination with other departments

• Management: report on daily operations, KPIs, issues, costs and improvement plans; carry out management instructions
• Sourcing: share receiving quantities, quality results and supplier issues; give feedback on material quality
• Logistics: align receiving and loading schedules, transport bookings and shipping documents
• Accounts: provide accurate receiving, inventory, labour and expense records; support stock reconciliation and month-end closing; control yard expenses and petty cash claims

People leadership

• Lead, supervise and motivate supervisors, operators and daily workers in all operation teams
• Plan manpower, shifts and daily work assignments, including daily/outsourced labour
• Train staff on procedures, quality standards and safe working practices
• Evaluate staff performance and handle discipline in line with company policy and Cambodian labour law

Health, safety and cost control

• Make sure all yard activities follow safety rules; use of PPE, safe lifting and equipment operation
• Investigate and report accidents and near misses; take corrective action
• Control operating costs, including labour, overtime of team members, maintenance and supplies
• Recommend process improvements to raise productivity and reduce cost

Key performance indicators (KPIs)

• Receiving accuracy and on-time recording of goods received
• Quality rejection rate and customer quality complaints
• Equipment downtime and maintenance cost against budget
• Bundling output per day and productivity per worker
• On-time loading and shipment accuracy
• Stock count accuracy and inventory variance
• Yard labour and operating cost against budget
• Safety record: number of accidents and lost-time incidents

Qualifications and experience

• Bachelor's degree in Business, Logistics, Supply Chain, Engineering or related field (or equivalent experience)
• At least 5 years' experience in yard, warehouse, production or logistics operations, including at least 2 years in a supervisory or management role. Must be experienced and have real ISO knowledge, followed the Standard Operation Procedures (SOP), someone who has actually implemented a quality system, not just worked under someone.
• Background in running a factory, warehouse or logistics operation. Scrap experience is a bonus.
• Experience in receiving, quality inspection, inventory control and loading/shipping
• Good knowledge of stock recording and basic inventory reconciliation
• Experience managing daily or outsourced labour is an advantage

Skills and competencies

• Strong leadership and team management
• Good planning, organising and problem-solving skills
• Attention to detail and accuracy in records
• Good communication with management and other departments
• Computer skills: Microsoft Excel, Word and email; ERP/inventory system experience is an advantage
• Languages: Khmer and English (spoken and written)
• Honest, reliable and able to work on site 6 days a week