Academic Officer

The Academic Officer is responsible for supporting the day-to-day academic operations of our Institute and ensuring the effective coordination of academic activities. This role focuses on supporting class schedules, coordinating with instructors and departments, maintaining academic records, monitoring academic activities, and assisting with student and instructor academic needs. The ideal candidate is organized, detail-oriented, responsible, and able to communicate effectively with students, instructors, and internal teams.

Academic Operations & Coordination

• Class Scheduling: Assist in preparing and coordinating class schedules, room allocations, and academic activities.
• Academic Coordination: Coordinate with instructors, departments, and relevant staff to ensure classes and academic activities run smoothly.
• Class Monitoring: Monitor class attendance, schedules, teaching activities, and other academic matters and report issues to the Academic Coordinator.

Student & Instructor Support

• Student Support: Assist students with academic-related inquiries and coordinate with relevant departments to address their needs.
• Enrollment Data: Work with the Receptionist to manage the academic records of enrolled students, including course registration, placement data, and withdrawal documentation.
• Instructor Support: Support instructors with schedules, teaching materials, classroom arrangements, and other academic requirements.
• Academic Communication: Communicate academic announcements, schedules, changes, and important information to students and instructors in a timely manner.

Academic Records & Documentation

Student Records: Maintain and update accurate academic records, including attendance, class information, assessment results, and other relevant documents.

• Documentation: Prepare and maintain academic documents, forms, reports, and records in an organized manner.
• Data Management: Collect and organize academic information and ensure that records are complete, accurate, and properly filed.

Academic Monitoring & Reporting

Academic Reports: Assist in preparing regular academic reports and summaries as required by the Academic Coordinator.

• Quality Support: Support the monitoring of academic activities and identify issues that may affect the quality or smooth operation of classes.
• Meeting & Follow-up: Assist with academic meetings, record relevant information, and follow up on assigned academic actions.

• Education: Bachelor’s degree in Education, Educational Administration, Business Administration, or a related field.
• Technical Skills: Proficiency in Microsoft Office, especially Word and Excel; ability to manage academic records and prepare reports accurately.
• Language: Good command of Khmer and English, especially for academic communication, documentation, and reporting.
• Experience: Previous experience in academic administration, education, training, school administration, or a related position is preferred.