The Administrative Assistant provides shared administrative services to departments across the school, allocated by the Senior Administrator according to workload. The post prepares and files correspondence and records, supports data entry in the student information system, schedules meetings, translates documents between Khmer and English, orders supplies, supports textbook and uniform distribution, and assists with campus events. The post replaces individual personal assistant roles with one centralized, consistent service.

Core competencies

• Accuracy and confidentiality
• Organization across multiple stakeholders
• Written communication in both languages
• Initiative and follow-through
• Teamwork and service mindset

Personal attributes

• Keeps records accurate and confidential (Integrity)
• Approaches a full inbox with a positive attitude (Optimism)
• Makes colleagues feel supported (Appreciation)
• Completes tasks fully and on time (Determination)
• Suggests simple improvements to templates and filing (Ingenuity)
• Takes care of school records, supplies and equipment (Stewardship)

Qualifications and Skills

Essential qualifications and experience

• Diploma or bachelor's degree in Business Administration, Office Management, Education or a related field
• At least two years of administrative experience supporting more than one manager or department
• Excellent written Khmer and English, with accurate translation in both directions
• Accurate data entry and record keeping; confident with Microsoft Office or Google Workspace and shared drives
• Superior customer service with follow-through for internal requests, and a written handover before any leave
• Ability to organize competing requests from several departments and keep everyone informed
• Experience ordering office supply stock

Desirable

• Experience in a school or university, including a student information system such as PowerSchool
• Experience preparing meeting minutes, letters and formal documents
• Experience supporting events, including evenings and weekends