Primary responsibilities are to follow up the shipment schedule with supplier, arrange related shipping documents and work closely with shipping agent to shorten the clearance time with low cost as possible.

1. To work closely with Admin of BUs on providing estimate Logistic Expenses and Import Tax reservation.

2. To work closely with suppliers to obtain the shipment schedules and collect the shipping documents punctually.

3. To update and maintain the Shipment Status and Shipment Master Control List; and returning document list.

4. To prepare and buy insurance for specific shipment when notify by other Department and seek for approval from Logistic Manager.

5. To prepare shipping documents and pass to respective Shipping Agent and settle the payment with FCFA.

6. To monitor logistic expenses of each Shipping Agent, check and compare both price and services provided.

7. To monitor closely and maintain the good communication with Shipping Agents to smoother and faster clearance processes with as little cost as possible.

8. To report to the supervisor immediately if any abnormal cases happening.

9. Always pass the Packing List to WHS/WHC; Packing List and Invoice to IVC and inform as early as possible the expected arrival of the goods.

10. To enter Expense Management in D365 when logistic expenses request required.

11. To update and maintain the filling of shipping and clearance documents in appropriate folders as stated in the SOPs.

12. To inform the logistic expenses to IVC for calculating landed cost once do goods receive

13. To prepare clearance expenses monthly and annually report.

14. To comply the company rule & regulation.

15. To Participate with Quality of Work Environment Program through KAIZEN & 5S; and

16. To perform other related tasks as assigned by supervisor.

• Bachelor of Accounting, Management or related fields.
• Minimum two years' experience of varied and progressive Shipment and Clearance responsibilities and two years office management experience with administrative/supervisory responsibilities.
• Good command in English.
• knowledge of MS Word and Excel required.
• Very effective organization and time management skill.
• Supervisory skill.
• Good in communication.
• Strong initiative.
• Demonstrate sound work ethics, honest and trustworthy.
• Open mind and friendly.