To provide clerical and administrative support by coordinating daily office operations, organizing meetings and records, and assisting with general administrative, accounting, and tax-related tasks. The role ensures smooth communication in both English and Khmer, maintains proper documentation, and supports collaboration across teams with a cheerful and professional attitude.

Administrative and Clerical Coordination:

• Coordinate administrative and clerical functions to ensure efficient office operations and smooth workflow across departments.

• Provide general administrative support to the finance team and other departments as needed, including preparing reports, creating presentations, and assisting with travel arrangements.

• Act as a point of contact for internal and external inquiries, directing calls and emails to the appropriate personnel and providing helpful information.

• Proactively identify and resolve administrative issues to ensure a seamless and productive work environment.

Meeting Organization and Minute Taking:

• Organize and schedule meetings, including preparing agendas, distributing meeting materials, and coordinating logistics. This requires strong organizational skills and attention to detail.

• Attend meetings and accurately record minutes, capturing key decisions, action items, and discussions. Ensure that minutes are distributed promptly to relevant stakeholders.

• Maintain a central repository of meeting minutes and related documents for easy access and reference.

• Assist in the preparation of presentations and other materials for meetings as needed.

Records Management and Compliance:

• Maintain official records and correspondence, including government letters, contracts, and financial documents, in accordance with established procedures and regulatory requirements.

• Ensure the accuracy and completeness of all records and implement measures to protect sensitive information.

• Stay up to date on relevant regulations and compliance requirements related to records management.

Filing Systems and Information Resources:

• Manage filing systems and information resources to provide quick access to accurate data when required. This includes organizing files, indexing documents, and maintaining databases.

Communication and Language Support:

• Support communication in English and Khmer to facilitate effective collaboration with internal teams and external stakeholders.

• Ensure that all communication is professional, accurate, and culturally sensitive.

Team Collaboration and Work Environment:

• Promote a cooperative and cheerful work environment to strengthen team collaboration and staff support.

• Foster positive relationships with colleagues and contribute to a supportive and inclusive team culture.

• Bachelor’s degree in business administration, Management or related field; candidates currently in Year 2 or above of an Associate/bachelor’s program will be considered with relevant administrative experience.

• 0–1 year of experience in administrative or related fields.

• Proficiency in both English and Khmer (spoken and written), with ability to draft, interpret, and manage professional and official correspondence.

• Demonstrated experience in managing documentation, filing systems, and administrative operations.

• Proficiency in Microsoft Office applications and office management systems.

• Ability to read, interpret, and process government letters and regulatory documents.

• Knowledge of general administrative processes, meeting coordination, and minute-taking.

• Strong organizational and record-keeping skills, with attention to accuracy and confidentiality.

• Effective communication skills in both Khmer and English, with the ability to interact across all levels of the organization.

• Strong coordination skills to manage multiple tasks and priorities.

• Problem-solving ability and proactive approach in handling administrative challenges.

• Team collaboration skills to support cross-functional activities.

• Cheerful, approachable, and supportive personality that fosters positive working relationships.

• High level of professionalism, integrity, and discretion in handling sensitive information.

• Initiative and reliability, with the ability to work independently under minimal supervision.

• Adaptability and flexibility in responding to changing priorities and fast-paced environments.

• Detail-oriented mindset with commitment to accuracy and quality in all tasks.