This position will be responsible for overseeing all the daily administrative duties associated with the smooth running. Working with a team of local and international staff to ensure the smooth running of all activities including but not limited to regular team training; overseeing the leagues, tournaments, festivals and other events related to the programmed; and ensuring the capacity building of all staff in your program, contribute to new proposal and collect all data for programmed report for sponsor’s report.

Accountability and Relationship:

• Reports to the Chief Executive
• Supported and guided by the Football Committee
• Is part of a team including all staff who will work
• Has line management responsibility for all the staff

• Programmed Management
• Ensure the smooth running of the day-to-day operations of organization
• Ensure the smooth running of all football related activities, this includes but is not limited to tournaments; festivals; leagues and one-off events
• Ensure the implementation of the organization education curriculums that were produced for the Football Programs (i.e. the lessons on the dangers of addictive behaviors and the social awareness programs and any future programs)
• Conduct monitoring and evaluation tasks for the football program by implementing systematic data collection methods and exploring new tools to enhance our assessment capabilities and improve program outcomes.
• Assist organization with football construction projects and manage the organization Sports Ground, including renting and ensuring the quality of the pitches and surrounding areas.
• Conduct regular training for coaches along with putting the coaches into licensing programmers
• Conducting regular staff meeting with each department accordingly (i.e. coaches, drivers, child minders etc.)
• Review all internal forms used within the Football Program annually and create new ones where necessary
• Strategic Planning and Implementation
• Work with the Football Committee and Chief Executive on the development of the strategy plan and take the lead in the implementation of plan that align the football program with organization impact goals.
• Setting the yearly schedule for events related to the organization Football Program and adjusting accordingly
• Human Resources
• Assist HR to maintaining the personnel records of the organization staff in the Football Program. This includes but is not limited to; recording annual and sick leave, assisting in the hiring of new staff; maintain up-to-date staffing records, produce contracts, job description, organize advertising of positions, interviews and appropriated filing
• Once approved, work with HR to issue contracts for new staff and prepare and present communication on probation and personnel policy. Monitor contractual obligations (such as salary and benefits, termination pay, etc.) to ensure these take place at appropriate intervals, along with all salary histories. Prepare monthly payroll, OT claim, Allowance, Per diem, Bonus, and other benefits for all the staff in the Football Program
• Conduct probation & annual performance assessment of staff under your direct supervision and assist in probation & annual performance assessments of the rest of the staff in the Football Program and contract extension for all Football Program staff
• Be responsible for the complete induction process of new staff in the Football Program
• Coordinate disciplinary procedures, grievance procedures and, when necessary, mediate between parties for appropriate results
• Participating in an annual performance review
• Policy Compliance
• Following organization Child Protection Policy and all other policies
• Train/work with HR making sure Football Program staff on all relevant policies - vehicle, staff development, health and safety, salary and benefits and be actively involved with the development of other policies.
• Assistance in the setting up of new policies and procedures (where necessary) and ensuring that staff in the Football Program adhere to all organization policies and procedures
• Finance Management
• Overall responsible for ensuring the correct spending of the Board approved budget for the organization Football Program yearly expenses. This responsibility includes but is not limited to ensuring all budget limits are adhered to; all spending has the appropriate receipts, documentation and approval; ensuring the best prices are attained and recommending cost saving measures where possible and monitoring the spend for the entire Football Program
• Making sure tasks, activities from each sponsor is implemented by related staff and in line with approved budget and finance policies
• Communication
• Assist organization in maintaining good partnerships with FFC
• Maintain the relationships with all the Football Program partner organizations
• Update the local press on the League / Tournament results to ensure media coverage for the relevant supporters
• Working with fundraising team and Chief Executive for developing new proposals
• Working with development team to prepare report data for each sponsor
• Capacity Building
• Ensuring the continued development and capacity building of the Football Programmed staff
• Attending training courses (where appropriate)
• Others
• Assist Management member in organizing staff retreats, children party and other special events
• Performing any function as reasonably requested by the Chief Executive

• A positive approach to challenges, and a consultative manner
• Excellent interpersonal and communication skills
• Leadership qualities
• Ability and willingness to work as part of a multicultural team
• Strong commitment to team building
• Ability to implement and co-ordinate change
• Problem solver
• Adaptable
• Ability to keep calm under pressure
• Compassion
• Shows great initiative
• Able to plan a variety of activities
• Honest and trustworthy
• Act as a good role model for the children we serve
• Ability to maintain appropriate records on staff members
• Good general administrative skills
• Good computer skills
• Enjoys working with and for children
• Willingness to learn
• First Aid (basic first aid training will be provided by organization)
• Able to enforce policies and rules