• Making timely vendor payments, maintaining accurate data nurturing positive relationships with suppliers, and researching ways to save money.
• Oversee the end-to-end accounts payable process for inventory transactions, including invoice verification, GR/IR reconciliation, cost accuracy, and proper recording of inventory.
• Request statements of account from suppliers, reconcile them with our records, and document any discrepancies along with the necessary supporting evidence.

Payment of Purchase Order (Fixed Asset and Inventory)

• Arrange payment to suppliers for purchase of inventory
• Ensure goods receipt note documents (GRN) are received and enter purchase invoices in system D365 and promptly pass to Accounting Supervisor/Accounting Manager for posting.
• Prepare related purchase cost absorption and promptly pass to Accounting Supervisor/Accounting Manager before absorption of the cost.
• Ensure the purchase invoice documents are scanned and filed in the right location
• Assist on collecting fixed asset documents by submitting supporting documents in channel to Fixed Asset Controller/Senior Accounting Officer
• Bookkeeping of adjustment is correctly performed including the foreign currencies adjustment, small balance, net off AR/AP, and other transactions.
• Weekly review vendor aging balance to ensure payment to vendor 7 days before due date.
• Report to ACS/ACM regularly for any issue related to payments and goods receipt notes
• Request statement of account (SOA) from vendors every 25th of the following month.
• Attend quarterly stock count and prepare stock count reports
• Prepare payment forecast list for treasury team (FCMT).
• Update goods receipt notes list (Purchase inventory listing)
• Update project control schedule list in every 15th for following month
• Assist in performing stock count quarterly and yearly.

Audit & Compliance

• Assist in providing documents relevant to Expense Management & Payment of Purchase Order such as Expense document, vendor contract, payment transfer of inventory, goods receipts note, shipment document, inventory in transit etc. for external audit and tax audit.
• Assist in applying for tax certificate such as withholding tax, donation for charitable contributions and ensure all documents are accurately filed and stored in the appropriate location. Withholding tax certificate: Assist in gathering necessary documents and preparing supporting worksheets for tax agents in relation to tax certification requests and follow up with tax agent for withholding certificate from GDT and send email of the tax certificate to vendors.

• Bachelor’s degree of Accounting, Finance or relevant.
• At least 2 years’ experience in Accounting and Finance field.
• Strong communication skills both written and verbal.
• Good in speaking, writing, reading, and listening.
• Good command of English (in written and Verbal).
• Good in Microsoft Word and Microsoft Excel (Advance Excel is a plus).
• Data Entry skill
• Attention to detail
• Ability to work with spreadsheet
• Knowledge of AP principles
• Understanding of accounting concepts
• Communication skills
• Negotiation skill
• Organization skill