The Procurement Officer (Trade) supports the Company’s Procurement and trade activities by sourcing suppliers, managing contracts, and ensuring all agreements meet legal and internal requirements. The officer works closely with internal teams and suppliers to secure competitive terms, maintain compliance, cost control and monitor Supplier performance.

Supplier Sourcing & Evaluation

• Assist in identifying and evaluating potential Suppliers for required products and services.

• Conduct basic market research to compare pricing, quality, and Supplier capabilities.

• Conduct market analysis of other opportunities.

• Support Supplier qualification and registration processes.

• Maintain updated records of approved and potential Suppliers.

Contract Preparation & Negotiation Support

• Prepare draft trade-related contracts.

• Support negotiations with suppliers by collecting data, preparing comparisons, and aligning with internal requirements.

• Coordinate with internal teams to confirm contract terms, delivery schedules, and specifications.

• Explain contract terms and conditions to relevant members when needed.

• Budget alignment & cost control.

Contract Review & Compliance

• Review and help revise existing contracts based on company guidelines.

• Ensure all supplier contracts comply with legal requirements and internal policies.

• Track contract obligations, including payments, and renewal dates.

• Maintain an organized system for digital and physical contract documents.

Risk & Supplier Performance Monitoring

• Identify basic risks in supplier arrangements and escalate them to the Assistant Manager.

• Monitor supplier performance related to quality, delivery, and service issues.

• Report supplier performance concerns and support resolution actions.

• Stay updated on relevant regulations and coordinate with the Assistant Manager and External Legal team when needed.

Continuous Improvement & Support

• Help develop standard templates and wording for contracts.

• Recommend practical improvements to procurement workflows.

• Support cross-department communication regarding Procurement processes and contract compliance.

• Bachelor’s degree in business, English or related field.

• Experience in Procurement or contract administration is an advantage.

• Strong attention to detail and good communication skills.

• 3+ years of experience in Procurement or related fields.

• Basic understanding of procurement processes and contract terms.

• Strong ability to organize documents and manage deadlines.

• Procurement process knowledge

• Contract drafting and review

• Supplier sourcing and basic negotiation

• Document and data management

• Proficiency in Microsoft Office

• Understanding of compliance requirements

• Strong communication

• Attention to detail

• Analytical and problem-solving abilities

• Time management and organization

• Team collaboration

• Professionalism and integrity

• Proactive and adaptable mindset