DEPARTMENT: Engineering

NAME OF THE POSITION: Engineering Administrator

REPORTING TO: Director of Engineering

RESPONSIBILITY: All administrative duties in Engineering

OBJECTIVE OF THE POSITION:

To effectively manage the administrative elements of the Engineering Department under the supervision of the Director of Engineering to ensure that the highest standards are established and maintained.

MAIN DUTIES

• To uphold the company beliefs and Brand DNA at all times
• To understand STANDARDS as set by Song Saa and to maintain them as documented
• Ensure all Engineering administrative standards are maintained at all times
• Assist the Director of Engineering withi administrative support
• Provide a daily report on Energy consumption
• Liaising with other department heads to ensure open channels of communication, product knowledge and optimum working relationships
• Provide administrative support for stock control & storage
• Support efficient purchasing and supplier management
• The daily checking of attendance registers
• To assist in the staff recruitment process
• Monitor the Engineering roster and all related issues regarding leave, leave scheduling, days off and sick together with the Director of Engineering
• Liaising with “Suppliers” when required to ensure a high level of competence, professionalism and standard is maintained.
• Ensure that all PRs, POs are completed to the standard required
• Support the Director or Engineering in ensuring the required health and safety standards are meet and that all staff maintain the upmost Health & Safety standards
• Carry our other requests that might be asked of you from time to time
• Ensure that all documentation is given to the HR department in the standard and time expected
• To develop and maintain Engineering data bases, software and filing systems

Financial

• Support the Director of Engineering to maintain budgets
• Ensure proper stock control procedures are in place
• Produce a monthly labor turnover report for the Director of Engineering

Communication

• Attend all relevant daily, weekly and monthly meetings in the Engineering Department
• Communicate to others clearly & always follow the correct lines of communication
• Communicate and ask for assistance from your superior when faced with difficult problem or situation that you have not experienced before
• Follow all rules relating to confidentiality of property and company information and do not share information with inappropriate people
• Ensure Engineering notice boards are up to date and maintained

Grooming

• Ensure that you set the example for all other employees to follow with regards to grooming and appearance
• Monitor the grooming standards of all Engineering staff and report to the Director of
• Engineering ensure that these standards are up held

Attitude and Behaviour

• Follow all rules stated in employee handbook, memos and SOPs
• Show your superiors that you want to improve – ask for help or training if you have difficulties

Understand the Business

• Demonstrate interest and develop knowledge of the issues relevant to your department & Song Saa
• Demonstrate an understanding of competitors’ major strengths and weaknesses

Team work

• Demonstrate co-operation and trust with all to deliver positive results.
• Interact with department and resort employees in a professional and positive manner to foster good rapport, promote team spirit and ensure effective two-way communication.

Adaptability

• Be ready to adapt your approach to suit the needs of the guests and your colleagues.
• Be receptive to new ideas and respond to workplace changes in a flexible and optimistic manner

Culture Awareness

• Understands and takes into account the global nature of the business; works effectively with colleagues from different viewpoints, cultures and countries