The University Registrar serves as the chief administrative officer responsible for the management of student academic records, registration services, academic scheduling, examinations, certification, and the integrity of academic policies and regulations. The Registrar ensures efficient, secure, and transparent systems that support the academic mission of the university.

A. Academic Administration

• Oversee the development, implementation, and enforcement of academic policies and regulations.
• Manage student admissions, registration, enrolment verification, withdrawals, and student progression.
• Supervise the maintenance, accuracy, and security of all student academic records.
• Coordinate academic calendars, timetables, and scheduling of classes.

B. Examination and Certification Management

• Oversee the planning and administration of examinations.
• Ensure the secure production, storage, and issuance of transcripts, certificates, and diplomas.
• Coordinate graduation, convocation documentation, and related processes.
• Implement systems to detect and prevent fraud in academic records.

C. Data Management & Information Systems

• Maintain the Student Information System (SIS) and ensure data accuracy and confidentiality.
• Provide reliable academic statistics, reports, and analytics for planning, accreditation, and compliance.
• Coordinate with ICT on digital transformation initiatives, including online registration and automated reporting.

D. Governance & Compliance

• Ensure institutional compliance with national education regulations, accreditation standards, and data-protection laws.
• Support Senate, Academic Board, and Examination Committees by preparing documents, minutes, and reports.
• Interpret and communicate academic policies to faculty, staff, and students.

E. Leadership & Service Delivery

• Manage Registrar’s Office staff, ensuring efficiency, customer service, and professional development.
• Enhance operational workflows through continuous process improvement.
• Foster a student-centered service culture.

• Master’s degree in education administration, Management, Public Administration, or related field (Doctorate preferred).
• Strong knowledge of higher education policies, accreditation standards, and academic governance.
• Experience with student information systems and digital academic services.

Key Competencies & Skills:

• Strong leadership, management, and organizational skills.
• Excellent communication and interpersonal abilities.
• Demonstrated integrity, confidentiality, and ethical judgment.
• High proficiency in academic data management and information systems.
• Ability to work collaboratively with diverse stakeholders.
• Problem-solving and decision-making skills under pressure.

Performance Indicators:

• Timely and accurate academic record management.
• Efficiency of registration and examination processes.
• Compliance with regulatory and accreditation requirements.
• Quality and responsiveness of services to students and faculty.
• Successful implementation of digital reforms and process improvements.

Working Relationships:

• Internal: Vice-Chancellor, Deputy Vice-Chancellors, Deans, Department Heads, ICT, Student Affairs, Finance, HR.
• External: Accreditation bodies, Ministry/Commission for Higher Education, partner institutions, examination bodies.