Procurement Manager

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Procurement Manager

HRINC (Myanmar) Co., Ltd Job location: Yangon

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Job Overview
# Hiring1
Job TypePermanent Job
Exp. LevelManagement
Job FunctionManagerial Positions , Procurement , Operational Management
IndustryNon-profit
Preferred ApplicantLocal
Required LanguageEnglish , Lao
DeadlineJul 22, 2022
Job Summary

The Procurement Manager will manage all Country Program systems and processes for local and international procurement of goods and services to advance the delivery of high-quality programming to the poor and vulnerable. You knowledge and experience will allow you to successfully manage the quality and efficiency of all procurement and purchasing activities and to ensure stewardship, integrity, transparency, and accountability. Teh position will be based in Vientiane Capital with frequent travel up to 50% to Savannakhet and Khammouan Provinces, respectively.

Responsibilities and Duties
  • Manage fully compliant procurement systems and operating procedures and organize the procurement functions. Assess effectiveness and efficiency and lead improvements. Ensure compliance with CRS procurement principles, standards, and policies; donor regulations; and local statutory requirements.
  • Coordinate with various departments to proactively assist with goods/services flow analysis and determine needs and quantity, quality and delivery requirements for goods and services and maintain an up-to-date procurement plan. Collaborate with budget holders to develop annual budget plans that meet procurement needs.
  • Manage and control the analyze-to-contract process with strategic sourcing solutions to ensure the best value for money: market research and analysis, good/services specifications and supplier evaluation criteria, solicitation documents, a transparent and consistent bidding process, etc. Prepare contracts.
  • Ensure the highest level of transparency and integrity amongst the procurement department and prevent fraud along the procurement process. Conduct periodic risk assessment along the procurement process.
  • Effectively manage talent and supervise. manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming.
  • Oversee and monitor relationships and transactions with suppliers, supplier performance, and contractual obligations to ensure contract completion per authorized terms and conditions. Take action to address current and/or potential contractual issues and/or inefficiencies to mitigate risk. Advice on contract/purchase order modifications, if needed.
  • monitor payment terms and schedules through maintenance of open order report and oversee coordination with the finance team to ensure timely payments to vendors.
  • manage a reliable procurement document trail and database management system for control, accountability, and input for proper inventory recording. Ensure all required information and records are complete, accurate, up-to-date, and properly filed. Oversee reports preparation, consolidate reporting and analyze data for decision-making.
Qualifications and Skills

Preferred Qualifications:

  • Degree in Business Administration, Procurement and Supply Chain Management, Business, Business Law, Accounting and Finance or equivalent degrees.
  • Advanced or excellent proficiency in MS Office and Office Management Systems.

Required Languages:

  • Proficient in the English language; reading, listening, oral and written communication.

Knowledge, Skills and Abilities:

  • Minimum of 5 years work experience in procurement/purchasing management, logistics, administration with increasing responsibility, preferably with an international organization.
  • Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN)
  • Additional education may substitute for some experience.
  • Knowledge of international and national procurement regulations and local market conditions.
  • Strong knowledge of contract terms and proven ability to negotiate terms and agreements and build and maintain networks with suppliers.
  • Staff management experience and abilities that are conducive to a learning environment.
  • Ability to work well under pressure - to respond effectively to pressure and stress at work.
  • Strong planning, coordination, prioritization, and time management skills.
  • Strong analytical skills with ability to make independent judgement and decisions.
  • Ethical conduct in accordance with recognized professional and organizational codes of ethics.
  • Proactive, resourceful, solutions-oriented and results-oriented.
  • Strong negotiation, communication, and relationship management skills.

Agency-wide Competencies (for all of the organization's staff):

  • Integrity
  • Continuous Improvement & Innovation
  • Builds Relationships
  • Develops Talent
  • Strategic Mindset
  • Accountability & Stewardship

Travel Required:

  • Up to 50% of the time as needed
How to Apply

Only shortlisted applicants will be contacted.

NameJolyn Ingson
TitleConsultant
Phone Number+95 9798846881 / +855 77792582
EmailJolynIngson@hrinc.com.mm
AddressNo.127 (1-A), Bargayar Road, Sanchaung Township, Yangon, Myanmar, 11111
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